In the course of an organization’s activities, it is almost impossible to do without the acquisition and use of various household supplies, equipment and tools. The tool can be either ordinary, household, for minor repairs(for example, a set wrenches, screwdrivers), and more expensive - for performing specific tasks.
In accounting, tools and household supplies can refer to both inventories and fixed assets. This is influenced, in particular, by their cost and duration. beneficial use. The procedure and methods for writing off the value of property as expenses must be enshrined in the accounting policies of the organization.
The number of tools needed and used will vary depending on the company’s field of activity, the number of premises (warehouses, workshops, etc.), and the number of employees. However, even in small companies It is necessary to organize accounting of the existing instrument.
A journal for recording and issuing tools can be purchased ready-made from a printing house. Typically, finished magazines look like this: a title page, the main part, formatted as a table. However, the company has the right to develop the form of the document on its own, reflecting in the document additional necessary information taking into account the specifics of the activity or, conversely, to simplify the maintenance of this document and provide columns for filling out the document itself. necessary information. The head of the company independently decides in what form to keep records of the instrument used in the company (purchase ready magazine with the necessary registration or develop your own form of the document).
You should not include many fields in the inventory log to reflect information and complicate its completion. Don't forget about main function, which the journal must perform - accounting for available and issued instruments. Let's take a closer look at what information needs to be reflected in the journal, how to properly format the journal, who should be responsible for the execution of the document and its safety.
If the organization records the instrument using a journal, then it is advisable to identify an employee who will be responsible for filling it out and storing it. Such an employee could be, for example, a storekeeper or a warehouse manager.
The title page of the journal may include the title of the document, the name of the company, and the start and end date of the journal. The main part of the document is presented in the form of a table. The tool log usually contains the following information:
The instrument logbook must be numbered and stitched. The number of sheets the magazine contains must be recorded on the last page. In addition, on the last page of the journal it is necessary to put the certifying signature of the manager and the seal of the organization (if any).
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You receive printed products numbered, laced and prepared for sealing in accordance with the current regulatory documents: The cost of lacing and fastening is 45 rubles. 
9 out of 10 customers order lacing and sealing
And 7 out of 10 additionally order page numbering
Page numbering starts from the title page to the last page of the magazine. Page numbers are located in the lower corners of the magazine.
The magazine block is punched through two holes with a diameter of 6 mm, which are located at a distance of 80 mm from each other, from the spine side in the middle of the magazine. 
The magazine is laced with a special lavsan thread threaded through the holes of the hole punch. Secure with a cardboard insert and a printable sticker. 
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The name of the magazine is completely transferred by embossing to the cover; gold foil is mainly used (but silver, blue, and red are also available). You can emboss: the name of the organization, logo, any combination of letters, numbers and drawings.
The cost of embossing work is 80 rubles.
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The binding cover is made of thick paper with a density of 160 g/m2; at your request, the cover can be laminated.
After the cover is ready and the block is printed, they are fastened with a paper clip, and if there are more than 60 pages in the block, then the bonding is carried out using a hot-melt adhesive machine.
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Safety rules when working with electrical equipment cannot be neglected. Therefore, it is important to fill out accounting documents correctly. Let's figure out how to document the presence of a power tool and the fact of its timely checks. We present a logbook for accounting of electrical equipment, a sample of which can be downloaded at the end of the material.
To avoid accidents when working with electrical engineering it is important to comply established standards safety and operation:
The need for organizations to maintain special log books for electrical equipment is indicated by Order No. 6 of the Ministry of Energy of Russia dated January 13, 2003. About approval of the Rules technical operation electrical installations of consumers". Energy consumers, according to the rules, are citizens, entrepreneurs and organizations, regardless of ownership and organizational and legal forms, that own electrical installations with voltages from 1000 volts to 220,000 volts.
The head of the organization is obliged to ensure:
The rules say that each structural unit must create a list technical documentation, approved by the technical director. This list, among other things, includes electrical equipment log books, which should list all the main tools, indicating the characteristics and inventory numbers. The magazines are accompanied by instructions, technical passports, certificates, test reports, measurements, repairs and maintenance. The word "magazines" is used in plural. So how many electrical forms should a company have?
Unified forms of documents are not attached to the rules, from which we can conclude that the form of maintaining such records is arbitrary.
There is a recommended form for recording, checking and testing power tools and auxiliary equipment to it, which is given in the appendix to the rules security at work With tool And devices (RD34 . 03 . 204 ) . These standards were approved USSR Ministry of Energy April 30, 1985 Oh yeah. They are not registered by the Ministry of Justice, and therefore are not a normative act.
Since January 2016, the operation of power tools is regulated by the Rules on labor protection when working with tools and devices approved by order of the Ministry of Labor of Russia dated August 17, 2015 N 552n. This is official legal act, which, however, does not contain any recommended forms for accounting forms.
In the letter of the Ministry of Labor of Russia dated August 16, 2016 N 15-2/OOG-2956 officials explain that the rules RD 34.03.204 approved in the USSR can still be applied today to the extent that they do not contradict modern Rules. This means that the usual sample of the recommended form for checking electrical equipment can be used to record the tool. It is worth remembering that this is not a mandatory form and equipment can be taken into account differently.
In practice, several accounting documents are often created relating to electrical appliances and equipment:
Also share checks various types equipment.
For convenience, you can have 2 or 3 different documents, but during inspections it is enough if you have one log, which will list the characteristics of electrical equipment, inventory numbers and, most importantly, the results and dates of inspections. The old form, recommended by the rules of the USSR Ministry of Energy, fairly fully reflects this information.
The document is maintained by an employee specially appointed by order of the manager - responsible for electrical equipment. A responsible person is appointed in each structural unit and a separate journal is opened. The assigned electrical safety group of the person in charge must be at least third.
Apply to the registration of the form general rules Maintaining primary accounting documents: pages must be numbered, stitched, certified with the seal of the organization and the signature of a managing or authorized person. The seal is placed on a strip of paper, which is used to glue the ends of the lacing, so that part of it falls on the certification inscription, and part of it falls on the last page.
The standard journal form contains the following information:
Here is a sample of a completed document.
Testing of electrical equipment must be carried out using special instruments in an electrical laboratory. If there is no such laboratory at the enterprise, then the instrument is checked in licensed organizations that have the necessary equipment.
Let's take a closer look at the columns of the log, figuring out what exactly should be written and after what check:
In accordance with Article 9.1 of the Code of Administrative Offenses of the Russian Federation, violations in the field of operation of electrical equipment are punishable by fines:
The lack of mandatory documentation is one of the violations, and the manager needs to decide: download the electrical equipment logbook (filling sample) for free and use it, thereby fulfilling the requirements of the Rules for the Technical Operation of Electrical Installations, or risk being fined a large amount.
Where any power tool is used, a log of its inspections and tests must be kept. Compliance with safety precautions when working with power tools makes it possible not only to avoid injuries, but also to preserve the life and health of employees. Moreover, sad as it may be, even experienced electricians sometimes neglect safety rules when working with power tools.
At the enterprise, safety issues and the inspection and testing of electrical tools should be dealt with by a specialist who has special training and permission for such work. Usually this is an employee who has a technical education, and he also deals with all issues related to electricity and maintaining special accounting logs.
When operating various power tools and devices, they require periodic testing and checks. The data obtained from the results of tests and inspections must be recorded in a logbook.
The employee responsible for filling out the log must know that before entering the test results, they must be produced.
To check a power tool, you may need certain instruments that should be located in special laboratories. If your company does not have it, you should contact a laboratory that has experienced workers to conduct tests. Only after their conclusion is all data recorded in the inspection and testing log of the power tool.
Magazine cover design example
Like any other magazine in an enterprise, it must be correctly and competently designed.
Power tools should be checked at least once every six months. In the event that any power tool has been repaired, an unscheduled inspection must be carried out afterwards. All data should be recorded in a log each time.
This form of journal usually has the following sections:
Before filling out this log, you should start by inspecting the appearance of the device, checking the idle speed and operating the device for 5 minutes at idle speed. After this, all received data is entered into a log.
Logging data
Important! The time of the previous test should always be indicated. If it was carried out at the manufacturer’s factory, then the test data is taken from the power tool passport.
First you need to sign the magazine cover. Here it is written either the owner, his, the full name of the document, the start and end dates of the journal.
The magazine should then be numbered, laced and secured with a paper seal. The seal must indicate
All this must be endorsed with the seal of your organization.
The data in the next four sections is filled in from the instrument’s passport when it is new. In subsequent cases in the lines
Data is being entered laboratory research. They can be obtained as a result of testing and monitoring of instruments in a laboratory that has a special license to carry out this work.
Blank a logbook and maintenance of power tools is possible.
Sample of filling out a logbook and checking a power tool
PTEEP and POT R M are written in blood... It sounds terrible, but that's how it is. Behind every line there are human victims. Neglect of safety rules leads to tragedy.
According to statistics, most often the victims of accidents in electrical installations are experienced electricians with extensive work experience and a high electrical safety group.
A person believes in his professionalism so much that he stops being afraid - and this is the sad result.
Any enterprise must deal with electrical safety issues specially trained person responsible for electrical equipment. This is not a position, but an “honorable duty,” as Rostechnadzor inspectors joke.
Let's quote PTEEP: "1.2.3. To directly fulfill the responsibilities for organizing the operation of electrical installations, the head of the Consumer (except for citizens who are owners of electrical installations with voltages above 1000 V) appoints with the appropriate document the person responsible for the electrical equipment of the organization (hereinafter referred to as the person responsible for the electrical equipment) ... The person responsible for the electrical equipment and his deputy are appointed from among the managers and specialists of the Consumer.” .
Exactly this specialist is assigned responsibilities on conducting special and organizing measurements and testing of power tools.
Electric impact wrenches, electric drills, electric planers, grinding and polishing machines and other electrified mechanisms that are not fixed to a permanent foundation, as well as electrical extension cords and portable lamps - all this portable power tool.
Before entering into measurement and test results, it is necessary to carry out these actions. You need to start by assigning each power tool and portable light serial number(according to the new rules - inventory), which is written on the body with paint or a permanent marker in the place that is least exposed to mechanical stress.
Let’s look again at the “Rules for the technical operation of consumer electrical installations” and clause 3.5.11. we read about what to check portable power tool necessary at least once every 6 months. Possibly more often.
To carry out testing and measurement work necessary special devices , devices - an integral part of electrical laboratories, therefore, the enterprise must have such a laboratory in order to carry out the work on its own.
If, due to various circumstances, an enterprise cannot afford such luxury, it should contact an organization that owns a licensed electrical laboratory and qualified personnel.
The electrical safety group for persons carrying out testing and measurement work must be not lower than III.
Logbook for recording and testing electrical equipment.
Contains the following graphs:
We will consider the order of filling out each of the columns separately and in great detail.
Name
It must exactly match the name of the instrument indicated in the passport.
For example, you cannot simply write “drill”; you must indicate: “Makita HP 207 network impact drill.”
Inventory number
The procedure for assigning and applying an inventory number to the instrument body was discussed above.
At this stage, the inventory number is recorded without errors in the appropriate column.
Date of last test
Everything is very simple here: we write the date of the last test of a portable power tool, recorded. If the tool is new, enter the factory test date indicated in the passport in this column.
Reason for testing
There are only two such reasons: the instrument has been repaired and requires additional testing, or the next inspection is due (6 months have passed since the date of the previous test).
Checking a power tool should begin with an external inspection. Procedure:
Checking idle speed carried out by connecting the tool to the electrical network and pressing the “Start” button. The power tool is tested without load. What to pay attention to:
Based on the results of inspection and testing at idle speed An entry is made in the journal, including the date of the inspection and its result.(satisfactory or unsatisfactory).
This procedure is performed using a megohmmeter. Device requirements:
The measurement is carried out by a team of two people, the electrical safety group of one of them should not be below III. Before starting work you need to check megohmmeter.
For this you need short-circuit the terminals of the device, rotate the handle until the arrow on the scale approaches 0. Then you need disconnect the leads and rotate the handle again. The instrument needle should deflect towards ∞.
Measurement procedure:
Insulation resistance considered normal, if the measured value exceeds 0.5 MΩ.
In the event that at least one of the measurements showed lower insulation resistance, the tested power tool is rejected (entry “Unsatisfactory” in the corresponding column of the journal).
If all three instrument insulation resistance measurements show satisfactory result, an entry is made in the appropriate column of the journal, recording the date of the test and its result (satisfactory).
The test is performed on a power tool that has grounding pins on the plug. The purpose of this check is make sure the integrity of the grounding circuit, therefore, the closer the device reading is to 0, the better. Requirements for the device:
The check can be carried out by one person. You should start with testing the performance of the ohmmeter: turn on the device and short-circuit the terminals. The arrow on the scale should point to 0. After opening the terminals, a working device will show ∞.
Actually circuit continuity check occurs as follows: one of the terminals of the device is attached to the grounding contact of the instrument plug, the second - to the metal parts of the case.
When the device is turned on, its readings are recorded, the result is entered in the appropriate column of the log with the date indicated.
Ground circuit is faulty, if the instrument readings tend to ∞ (record “Unsatisfactory”). In this case, the power tool cannot be used.
The frequency of inspections was mentioned above. It is worthwhile to dwell in more detail on those cases when tests are carried out more often than once every six months. This becomes necessary under the condition of active use of a portable power tool; the timing is determined by the person responsible for the electrical equipment.
How to determine the date of the next test: add 6 months to the current date(or the quantity determined by the person responsible for electrical equipment) and make an entry in the appropriate column of the journal.
This column is entered details of the person who carried out the check(surname, initials) and his signature is placed.
This completes the filling out of the electrical tool inspection and testing log, so that in six months (or earlier) again repeat the whole procedure.
Some may think that all of the above measures are redundant, that there is absolutely no need to do them. Let's try to convince a hypothetical opponent of the opposite.
Rostekhnadzor statistics tell us that the majority of accidents (more than 60%) occur at consumer electrical installations. The reason is failure to comply with mandatory measures aimed at maintaining the safe condition of electrical equipment, including portable power tools.
It's worth thinking about unwillingness to follow rules leads to human casualties and draw appropriate conclusions.
